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Export Guidelines for Tea
The following are the requirements that must be fulfilled;

Legal Documentation

  1. Register a company name and obtain the Certificate of Incorporation from the Registrar of Companies, Attorney General’s office.
  2. Obtain an Export /Import Code Number from the Customs and Excise Department (on the submission of copies of 1 above).

Requirement ralated to tea trade (Buyer Member)

After the fulfilment of the above basic legal requirements, the following are mandatory for Tea Buyer Member;

Every prospective buyer is required by law to register with  the Tea Board of Kenya whose requirement for  registration are as follows
  1. Duly completed Application form G (for buyer membership).(Attach to the duly completed forms the copies of Certificate of Incorporation/Registration)
  2. Personal Interview with the Tea Board of Kenya.
  3. Once successful the applicant is duly registered as a provisional member and recommended to East Africa Tea Trade Association for registration.
  4. Every Buyer is required by law to make Monthly returns for all teas traded during the month.
  5. Provisional Member is confirmed full member and issued with a certificate of registration after confirmation by EATTA.    (Registration with the Board is currently free of charge.)

One is supposed to register with the East Africa Tea Trade Association (EATTA) whose requirements for registration are as follows;
Duly completed Application Form for Membership

Submit letters from a proposer and a seconder who is registered buyer members. (These must be buyer members who have been active for at least 3 years.  A Member can propose/second a maximum of six new members).

Bank requirements: -
Submit a letter of recommendation from the bank. (For the case of broker members, bankers guarantee is required therefore making Kenyan tea brokers guaranteed brokers).

Familiarisation with the tea trade.  The prospective applicant is required to visit any tea Broker in the management committee for familiarisation interviews. The tea broker will thereafter append their signatures on the application form

Payment of entrance fee and annual subscription.

Attach to the duly completed forms the copies of Certificate of Incorporation/Registration, Trade Licence and Exporter/Importer Code Number.
    

Types of Mmemberships

Buyer Member: - These are members who actively engage in buying of tea for export.  
The member have;
  • Voting rights
  • Get pre-auction samples
  • The right to a seat at the auction

Tea Brokers
: – These are members who sell tea on behalf of the producer at the auction.  Producers deliver their teas to appointed warehouses in Mombasa and advice their brokers as to which teas are to be sold in the auction.  The producer also provides the broker with 4kg of tea samples per lot.  The broker then prepares a catalogue giving specific details on every line or ‘lot’ (comprising 20, 40, 60 80 or 100 packages).  The Brokers apportions and distributes samples to active buyers for tasting and assessing quality and value by buyers and/or their overseas principles.

The broker also values the tea tasted based on his perception of market forces and sets a reserve price.

Tea Warehouse Members: - These are members who keep physical custody of the tea so as to safe guard the interests of both the producer and buyer.  They are also responsible for palletising containerisation, documenting, transporting and loading teas into the vessels.

Producer Member: - These are members who grow and processes/manufacturers tea.  These could also be managing agents of growers as for the case of KTDA

Packer Members: - These are members who buys tea from buyer and pack them into retail consumer packages.

Associate Members: - These are the newly registered buyer members (especially in the first year of registration) who occasionally buy tea from the auction.

NB. It is recommended that before one applies for membership, the following should have been done;

  • Familiarise with the tea industry i.e. growing, processing, grades, tasting, valuing, tea trade, marketing, etc.
  • Must understand potential market and their characteristics as regards grades usually bought, tastes preferred, trading habits, etc.
  • Must have identified a prospective buyer who is ready to buy and has given the specification.
 
 
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